General Admin

Parent Information

Parent Handbook 2019

Tackling Bullying. A guide for parents and whanau

Absences

Parents are requested to inform the school every day a child is absent. If your child has a prearranged appointment please advise the office. Should you be taking your child out of school for a trip/holiday the office requires the dates that the child will be absent from school. School rolls are marked by teachers and the office in the morning and afternoon. Should a student not be present at the time of the roll being taken a text message will be sent to parents. This enables us to monitor the whereabouts of pupils (for their own safety) at all times. If there is a real concern the police will be notified.

Access of Parents / Caregivers to Children During School Hours

Parents / Caregivers visiting the School during the school day must go to the office and sign in before entering the school grounds and sign out when leaving . No child may be taken out of the school by a parent, guardian or friend of the family unless permission has been given. All students must sign in at the office on late arrival and sign out should they be leaving before the end of the school day.

Bicycles

Only Year 4 – Year 8 pupils may ride their bicycles to school. All cyclists must wear a helmet. A note from parents must be sent at the beginning of the year giving permission for their child / children to ride to and from school.

Car Parking

Car parking for parents is available across the road from the school. Parents are requested to try not to bring cars into the school grounds at anytime except for emergencies. It is a school rule that children do not walk through the car park. We therefore request parents to support this rule and walk their children through the designated walkway. This is a safety issue.

Cell Phones

Pupils are encouraged NOT to bring cell phones to School. If they arrive at School, a note must be provided by the parents and the following must be adhered to:

  • Cell phones must be handed in and collected at the end of the school day. Phones will be kept in a locked area.
  • ​If phones are found on students, they are to be taken off them and handed in to the office for parents to collect.
  • The School takes no responsibility for damage or loss of cell phones.

Complaints and Concerns

From time to time there could be a need to express your concern or complaint. Please follow these guidelines:

  • Concern about a pupil’s performance in the classroom – address the concern in writing, first to the class teacher and then if necessary, to the Team Leader
  • Concern about a staff member – to be placed in writing to the Principal
  • Concern about pupil behaviour – see the Team Leader
  • Concern about the Principal – address with the principal or in writing to the BoT chairperson
  • Concern about the day to day running of the school (buses, safety issues, organisational procedures) – see the Principal

There is a set policy which has guidelines to follow for procedures and responses.

Cyber Safety

On enrolment parents and students are asked to read through and sign the Whenuapai School Cyber Safety Agreement. Publishing student pictures and work on websites promotes learning, collaboration and provides an opportunity to share the achievements of students. Images and products of our students may be included on the website without identifying captions or full names. Parents/ guardians must provide written consent on enrolment of their child for Whenuapai School to publish their child’s photo or school work. Please note that under no circumstances will student photos or work be identified with first and last name on a Whenuapai School website.

Dental Treatment

Whenuapai School does not have a Dental Clinic. Pupils will have an initial dental examination on site in a mobile dental bus and, if children require treatment, parents will be notified and appropriate arrangements made to visit the Dental Therapist at Marina View School.  For treatment, parental consent is required and obtained when children enrol.

Homework

Teachers value the effort parents put into sharing aspects of the classroom programme at home. The involvement helps develop a positive working relationship between home and school. Homework is set weekly and is related to the school and class programme. At times we realise that family and sporting commitments may take precedence over homework. These experiences are also important to your child’s development and are to be encouraged. We would appreciate parent communication on these occasions so we can assist the pupil in managing their time to accommodate their schedules.

Lost Property

Lost property is a continuing problem in the school and we request that ALL clothing be named. Lost property is displayed in the foyer of the School hall and is frequently displayed outside the main office building.

Parent/Teacher Communication

We are a very approachable staff and are always happy to discuss your child’s education with you. Teachers can be contacted either by email, letter or by leaving a message with the office. Teachers have many meetings and commitments before and after school so it is imperative that you make an appointment to meet with your child’s teacher in advance.

Newsletters

Our School Newsletter is published every second Thursday of the School Term. Parents will receive an electronic copy via e-mail. Alternatively, parents, caregivers or other family members may subscribe to our newsletter on the School Website and will receive the newsletter electronically on each publication. This publication lists events, results and comments from the Staff, Board of Trustees and community organisations. The newsletter is also available on the school website.
If you have any news items for the newsletter, please email them to jwright@whenuapai.school.nz by Tuesday afternoon.

Parent Help

The School has always been very appreciative of the help and support parents have given to the class teachers through a wide range of activities including lunchroom help, coaching, parent support programmes, reading / maths tutors, library support, uniform shop, working bees, discos and fundraising. If are available to help in any way, please let the school know.

Patrols

The road crossings on Brigham Creek and Airport Roads are patrolled by school patrols with a teacher present from 8.30 – 8.50am and in the afternoons from 2.55 – 3.10pm. Please respect these children and support their endeavours. If you have questions or comments regarding the school patrols please contact the school office.

Public Health Nurse

A Public Health Nurse visits the School regularly. Staff or parents can refer concerns to her. On enrolment, consent will be obtained.

Pupil Duties

Middle and Senior School pupils are allocated positions of responsibility in the School. These include Senior Council, Road Patrollers, Librarians, Bus Monitors, Travelwise Team, Environmental Team, Junior Support Team, Cool Schools Peer Mediators and PE Gear Monitors. Strict codes of behaviour and clear guidelines are attached to each responsibility and failure to comply will result in the loss of the job.

Rewarding Pupils

As well as school values tokens, stamps, stickers and praise, pupils are also rewarded by receiving a Principal’s Award Certificate. Two Principal’s certificates are awarded per class, to pupils at every Friday assembly. Recipients are chosen by the classroom teacher to show a special achievement by the pupils. As pupils accumulate these certificates they are eligible for the following:

  •  3 Certificates – Effort Badge
  •  6 Certificates – Achievement Badge
  •  9 Certificates – Excellence Badge
  •  12 Certificates – Outstanding Badge
  •  15 Certificates – Top Class
  •  18 Certificates – Number One

School Values certificates are presented at the end of the school year.

School Discipline

Whenuapai School runs the Postive Behaviour for Learning (PB4L) Programme. The Ministry of Education has developed this programme to support schools to develop positive behaviour for all to support students learning.
The school values are reinforced through the programme:

  • Respect for ourselves
  • Respect for others
  • Respect for the environment
  • Respect for learning

For further information check out the PB4L website – PB4L – School Wide (click here).

Lunches

Lunches are delivered to School each day. These can be ordered online using Kindo www.mykindo.co.nz.  Students are to pick up their lunch from the School Office at 12.40pm.

School Times

School begins at 9.00am and finishes at 3.00pm. Interval is from 11.00 – 11.20am and the lunch hour runs from 12.40 – 1.40pm. Pupils arriving late must report to the school office.

Stationery

Children can buy stationery from the Office between 8.30 – 9.00am only. A price list is available at the office or from class teachers.

Team Newsletter

Each team issues a Team Newsletter in the first week of each term, briefly outlining goals, objectives, events and happenings. These are given to the children and posted on the website.

Technicraft

Our Year 7 and 8 students attend the Taupaki School Technology Centre each Tuesday. In Technology students learn processes in order to create a solution for an authentic issue. This process includes learning knowledge, researching, developing skills, being creative and producing and evaluating the final outcome.

Year 7 students attend the Technology Centre one day per week for the second half of the year. They rotate around the three technology rooms every six weeks experiencing Hard Materials, Soft Materials and Food Technology. The students develop knowledge of the Technology process and begin to understand the language of Technology.

At the completion of these three cycles the students choose 2 out of the 3 options for their Year 8 cycle, which is run for the first 2 terms of the following year. These options consist of 9 lessons in each area and students work through an in depth programme.

First Aid Room

The First Aid Room is located next to the Office. In the event of serious accidents, or illness causing concern, parents are contacted. Please ensure the school is given your home, work and emergency phone contact numbers and that these are kept up to date. The School takes initiative in taking children to the Accident and Emergency Clinic when parents can be contacted or there is a delay in their arrival.